Elevate Your Email Game: Embedding Video in Outlook

In the fast-paced digital world, engaging your audience is more crucial than ever. One effective way to captivate your email recipients is by embedding video directly into your Outlook emails. This strategy not only grabs attention but also enhances the message you wish to convey, making your emails not just informative but also memorable and engaging.

Why Embed Videos in Your Outlook Emails?

Embedding videos in Outlook emails can dramatically transform your communication strategy. Whether it’s for marketing, educational purposes, or just to add a personal touch to your messages, videos offer a dynamic way to connect with your audience. They can help explain complex ideas more simply, showcase product features, or just make your emails more engaging.

The How-To of Video Embedding in Outlook

Though Outlook doesn’t support direct video play within the email body, you can still effectively embed a video by linking a thumbnail image to the video hosted on a platform like YouTube or Vimeo. Here’s how you can do it:

  1. Upload Your Video: Choose a platform like YouTube to upload your video. Ensure the video is set to public or unlisted, depending on your preference.
  2. Create a Thumbnail: Snap a compelling image from your video or create a custom thumbnail. This visual will serve as an enticing invitation to view the video.
  3. Embed Thumbnail in Email: In Outlook, insert the thumbnail image in the body of your email where you want the video link. Use the ‘Insert’ function to add your image.
  4. Link Your Video: Right-click on the thumbnail image and select ‘Link’ to add the URL of your video. This turns your thumbnail into a clickable link that directs recipients to your video.
  5. Craft a Compelling Message: Surround your video thumbnail with text that captures the essence of your video and encourages recipients to click and watch.

Optimizing Your Video Emails for Maximum Impact

  • Short and Sweet: Keep your videos concise to maintain the viewer’s attention.
  • Clear Call to Action: Include a direct invitation to watch the video, making it clear what you want the recipient to do.
  • Test Your Email: Always send a test email to yourself to ensure everything looks and works as intended before sending it out to your list.


Embedding a video in an Outlook email is a smart strategy to enhance your email communications. By following the steps outlined above, you can ensure your message not only reaches your audience but also engages them in a meaningful way.